1. Planning Phase 🗂️📅
- Define Event Objectives 🎯: Clarify the purpose of your event—whether it’s a wedding 💍, a corporate event 🏢, a cultural festival 🎨, or a private celebration 🎉.
- Set Date and Time 📆⏰: Choose a date and time that works for your schedule. The best time to visit Kumbhalgarh is typically from October to March when the weather is pleasant.
- Budgeting 💰: Establish a budget covering all aspects of the event, including venue, catering, decor, entertainment, and any additional costs.
2. Venue Selection 🏰
- Research Venues 🏛️: Explore options such as the majestic Kumbhalgarh Fort 🏰, or nearby luxury hotels 🌴 and resorts 🏨 that offer stunning views and comfortable accommodations.
- Site Visit 🕵️♂️: Visit potential venues to assess their facilities, capacity, and suitability for your event’s needs.
- Book the Venue 📋🔒: Finalize and secure your chosen venue with a deposit and contract to confirm your booking.
3. Logistics and Coordination 🛠️🚚
- Accommodation 🛏️: Arrange lodging for guests. Choose from nearby heritage hotels or resorts that offer comfort and are close to the venue.
- Transportation 🚗🚌: Organize transportation for guests, including airport or railway station transfers and local shuttles to and from the venue.
- Catering 🍽️: Select a catering service that offers a variety of options, including local Rajasthani cuisine. Ensure they accommodate any dietary restrictions.
- Decorations 🎨💐: Plan decor that complements the historic and regal ambiance of Kumbhalgarh. Use traditional Rajasthani elements, vibrant colors, and elegant lighting.
4. Entertainment and Activities 🎉🎶
- Entertainment 🎭: Arrange for local entertainment such as Rajasthani folk music 🎵 and dance 💃 performances to add a cultural touch.
- Activities and Tours 🏞️: Organize guided tours of Kumbhalgarh Fort and nearby attractions to keep guests entertained and provide a richer experience.
5. Guest Management 📋👥
- Invitations 📧📨: Send out invitations well in advance. Include all essential details about the event, venue, and accommodations.
- RSVP Management 📲: Track responses to finalize the guest list and make any necessary adjustments to arrangements.
6. On-the-Day Coordination 🎩📋
- Event Setup 🏗️: Ensure all decorations, catering setups, and technical arrangements are completed as planned.
- Guest Assistance 🤝: Have a team on hand to assist guests with their needs and manage any issues that arise.
- Timeline Management ⏳: Follow the event schedule closely to ensure smooth transitions between activities and timely execution of the program.
7. Post-Event Follow-Up ✉️📸
- Thank You Notes ✉️: Send thank you notes to guests, vendors, and anyone who contributed to the success of the event.
- Feedback Collection 📝: Gather feedback from attendees to understand what went well and identify areas for improvement.
- Review and Reflection 🤔: Analyze the event’s success and reflect on the overall experience to make improvements for future events.
By following these steps and adding your personal touch, you can ensure a memorable and successful event in the captivating setting of Kumbhalgarh! 🌟
Welcome Entry Concept
Kachhi Ghodi Dance
Dhol
Lavajma
Rajasthani Folk Dancers
Rajasthani Welcome Girls for Tilak and Garlanding
Darban Muchad
Shayari Darban
Big Puppet Dancers (2 Puppets)
Big Nagara Qty-2
Welcome Rajasthani Singer with Harmonium , Dholak (From Udaipur)
Ravanhatha (Ektara)
Welcome Flag on Entrance Qty-10
Shahanai Nagara
Welcome Elephant
Welcome Horse
Welcome Camel
Mehndi with Carnival
Mehndi Girls
Astrologer with Parrot
Tarot Card Reader ( Male )
Tarot Card Reader ( Female )
Astrologer
Bioscope
Live Lac Bangle Making ( 100 Bangle )
Tattoo Art
Nail Art
Block Print with 100 Hankey
Sketch Artist
Caricature Artist
Mud Art (Pot Maker)
Puppet Show
36 States Turban Photo Booth
Rajasthani Folk Dancers
Fabric Jewellery Stall
Bangle Stall Qty-200 Pair
Jutti Mojadi Stall
Potli Stall
Lehariya Duppata Stall
Gajra Stall
Carry Bag Stall
Instant Photo Print 150
Kite Flying
Gas Balloon
Message Board
Rajasthani Dress PhotoBooth Stall
Spa Girls
Giant Bubble Maker
Game Stall
Balloon Shooting
Inflatable Jumbo Air Dart Game
Bouncy
Jenga
Tic Tac Toe
Hoopla Game with 50 Gifts
Buzz The Wire Game
Inflatable Bowling Alley Game for Kids
String Hockey
Angry Bird Game
Break The Pyramid
Dart Game
Trampoline
Ring Game with 50 Gifts
Archery Game
Beer Pong Game
Snake & Ladder
Carrom
Ball in Bucket
Feed The Lion
Ball Pit Game
Zorbing Ball
Merry-Go-Round
Bull Ride
Game Spinner
Catch The Baton Game
Wooden Game Stall
Barrel Storm Game
Air Stabilizer Game
Zig Zag Zoop Game
Block The Balance Game
Pick up The Block Game
String Hockey Game 2 Players
String Hockey Game 4 Players
Tic Tac Toe Water Game
Tic Tac Toe Game
Giant Jenga Game
Buzz The Wire Game
Spinning Maze Game
Carrom Pool Game
Tunnel Ball Game
Shuttle Fly Game
Shoot the Moon Game
Ball in The Bucket Game
Sjoelbak Game
Wooden Air Hockey Game
Corn Hole Game
Jumbo 4 in a row game
Food Stall (Pax-150)
Chana Jor Garam
Candy Floss
Coconut Stall
Ice Gola Wala
Nachoes Stall
Sugar Cane Juice
Kulhad Masala Chai
Chocolate Fountain
Sweet Corn Stall
Popcorn Stall
Paan Stall
Fire Paan Wala
Seasonal Fruits with Counter
Vitamin C Stall
Turkish Ice Cream Stall
Lollipop Stall
Cheese Maggi Stall
Chaat Counter
Pani Puri Stall
Milk Juggler from Mathura
Rajasthani Churan Stall
Mathura Radha Krishna Milk stall
Duplicate Artist
Charlie Chaplin
Long Man
Dwarf Man
Duplicate PK
Mickey & Minnie Cartoon
Monkey Character
Photo Booth
Old Scooter
Old Cycle
Old Cycle Rickshaw
Old Open Auto
Vintage Car
Vintage Bullet (Three Tyre )
Animal Ride
Elephant
Horse Ride
Camel Ride
Lavajma
Paan
Chatra
Mashal / Fire Torch
Bhaala / Javelin
Bankiya / Tutari
Dulhan Paalki
Chavar
Wedding Services
Wedding Pandit
Beauticians- Makeup Artist
Safa Turban Pagadi Tieing for Guest
White Ghori / Horse
Single Horse Baggi
Fireworks Show
Niagara Falls in Fireworks
Rajasthani Dhabha Food Setup
Car Decoration
Mahila Ladies Sangeet Dance Choreographer
Wedding Invitation Videos
Room Hamper
Uparne
Baraat Band
Royal Brass Band 21 Piece
Bagpiper Band (Punjab)
Bagpiper Band (Udaipur)
Entertainment Program
Bollywood Dance Troupe 3 X 3 from Jaipur
Male Anchor
Female Anchor
Comedian / Mimicry Artist
Classical Orchestra Flute, Tabla, Santoor, Jaltarang, Keyboard
Ghazal Band 3 Piece
Mehandi Band 3 Piece
Kavi Sammelan Night 3 Artist
Bar Tender
Bar Setup
Juggler
Fire Breath
Orchestra Band Live Rock Singer Concerts Performer
Orchestra with 3 Artist
Orchestra with 5 Artist
Female Singer With 5 Artsit Orchestra Band
Dance Performance
Mayur Dance Artist-4
Punjabi Bhangra Female
Punjabi Dhol from Udaipur
Punjabi Dhol from Punjab
Langa Party (Rajasthani folk Singer)
Langa Party (Rajasthani folk Singer) Artist-5
Security Guard
Security Guard
Bouncer
Management
Management Boys
Management Girls
Flex
Welcome Banner
Welcome Standee